How to Choose the Best Tables for Your Event

Posted on April 24th, 2023.

Hosting an event can be a daunting task, but with the right equipment and resources, it can be a breeze. One essential part of any event is the tables. Tables not only provide a place to eat and drink, but they also set the tone for the entire event. Choosing the right tables can be tricky, but in this blog post, we will guide you through the process of selecting the best tables for your event.

Determine the Purpose of the Tables

Before selecting tables for your event, it is essential to determine the purpose of the tables. Will they be used for dining, beverage service, or displaying items? Once you have identified the purpose of the tables, you can begin to select the appropriate size and shape. Additionally, it is crucial to consider the type of event you are hosting. For example, if you are hosting a formal sit-down dinner, you may want to choose rectangular tables to accommodate a traditional place setting. On the other hand, circular tables create a visually appealing setup and foster better conversation among guests, enhancing the overall atmosphere.

When considering the purpose of your tables, you should also think about the flow of your event. Will guests need to move around the tables freely, or will they be seated for the majority of the event? If guests will be moving around, consider using smaller tables or cocktail tables to encourage mingling. If guests will be seated, make sure to choose tables with enough space for comfortable seating and dining.

Choose the Right Size

The size of the tables is crucial in ensuring your guests have enough space to dine or socialize. A good rule of thumb is to have at least 24 inches of table space per guest. For example, if you are hosting a party for 50 people, you will need a minimum of four 8-foot tables or five 6-foot tables. It's also essential to consider the layout of your event space when choosing the right size of tables. If your space is limited, you may need to use smaller tables or a combination of table sizes to ensure that your guests have enough space to move around. Additionally, you may want to consider leaving some open space for traffic flow and to prevent the tables from feeling too crowded.

If you are hosting a sit-down dinner, make sure to choose tables that are large enough to comfortably seat your guests and leave enough space for dishes, utensils, and glassware. For a more formal event, you may want to consider using longer tables to create a grander look and feel. On the other hand, if you are hosting a more casual event, you may want to use smaller tables or a mix of table sizes to encourage mingling and conversation.

Consider the Shape

The shape of the tables can also play a significant role in the overall look and feel of the event. Round tables are ideal for more intimate gatherings, while rectangular tables are better suited for larger groups. Square tables are perfect for small dinner parties or as cocktail tables. In addition to the number of guests you are expecting, the shape of your tables can also affect the overall flow and atmosphere of your event. Round tables are a great choice for more intimate gatherings, as they encourage conversation and create a more intimate setting. They also work well in smaller spaces as they take up less room than rectangular tables.

Rectangular tables, on the other hand, are better suited for larger groups and more formal events, as they provide ample seating and space for centerpieces, table settings, and decorations. They also work well in long, narrow spaces, as they can help to visually elongate the room.

Material Matters

The material of the tables can also affect the overall look and feel of your event. Wood tables provide a classic and rustic look, while plastic tables are more budget-friendly and easy to clean. If you are going for a more elegant look, consider renting linen or specialty tables like farm tables or glass tables. In addition to wood and plastic, there are a variety of other materials that you can choose from for your event tables. Each material has its own unique qualities and can be used to create a specific atmosphere or style.

Metal tables are a great choice if you are looking for a modern, industrial look. They are often lightweight and easy to move, making them a great option for outdoor events or venues with limited space. They are also durable and easy to clean, making them a practical choice for any event.

Height Matters Too

The height of the tables is also essential. Standard height tables are great for dining and socializing, while pub height tables are perfect for cocktail parties and standing events. If you plan on using bar stools, make sure to rent pub height tables to accommodate them. When selecting the height of your event tables, it's important to consider the type of event you are hosting and the activities that will be taking place. The height of the tables can affect the overall flow and atmosphere of the event.

Standard height tables are typically used for dining and socializing. They are the most common type of table and are ideal for events where guests will be sitting down for a meal or spending time socializing with each other. They are usually around 30 inches high and can be paired with chairs or benches.

Think About the Extras

Finally, consider any additional items you may need, such as tablecloths, table runners, or centerpieces. These extras can add a personal touch to your event and tie the look together. When selecting the extras for your event tables, it's important to consider the overall theme and style of your event. Tablecloths and table runners can be used to add color and texture to your tables, while centerpieces can create a focal point and add personality to the table.

Tablecloths come in a variety of colors, fabrics, and textures, and can be used to create a cohesive look and feel for your event. Consider choosing a color that matches your event's theme or a neutral color that complements your event's décor. Linen tablecloths are a classic choice and can provide an elegant look, while polyester tablecloths are a more budget-friendly option.

Conclusion

Choosing the right tables for your event can be a daunting task, but with these tips, you will be well on your way to creating the perfect setting. Remember to consider the purpose, size, shape, material, height, and extras when selecting your tables. If you need help with your table rentals, You Betcha Rental has you covered. Contact us at (507) 226-5432 or [email protected] to get started.